JOB SUMMARY:
This position serves as a member of the Administrative Services Team. He/she is responsible for assisting the Library Director in library-wide planning, decision making, and execution of facility management to create and maintain a clean and healthy working environment for patrons and staff.
All of the duties listed below are essential job functions. All job requirements listed indicate the minimum level knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties. Employees may be required to perform any other job-related duties as requested by their supervisor.
SUPERVISORY RESPONSIBILITIES:
This position supervises the Maintenance Assistant.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Assist Library Director in planning and coordinating building related activities.
- Oversee the daily operations of the facility, ensuring all areas are kept clean, secure, and well-maintained.
- Ensure the proper maintenance of the library facility and building equipment. Negotiate with vendors for service. Manage and review annual contractual services to inform the budget process.
- Analyze energy consumption; evaluate, assess, and propose alternatives to reduce operational costs.
- Perform supervisory duties requiring adherence to standards of accuracy, timeliness, tact, and confidentiality in the daily operations of the facility. Complete necessary performance assessment of the Maintenance Assistant.
- Coordinate quarterly maintenance inspections with the Maintenance Assistant. Monitor routine cleaning and repair schedules to ensure proper maintenance within the library and the exterior grounds and building structure and systems.
- Maintain files of all vendor maintenance and service contracts, agreements, repairs, and an automated inventory of Library equipment and furnishings.
- Oversee, and on occasion perform, setup of space for programs, events, or meetings.
- Assist with execution of the emergency plan and disaster plan and the coordination of safety drills.
- Assist the Library Director with special projects, as needed.
- Perform other duties as assigned.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
- Attend all relevant meetings, training sessions, workshops, conferences, and library functions, as needed or requested.
- Plan and organize multiple work activities to effectively meet deadlines.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Participate in the development of reports, policies, and recommendations
PHYSICAL/MENTAL REQUIREMENTS:
- Requires sitting, standing, stooping, bending, sometimes for extended periods of time
- Ability to lift and move items up to 50 pounds, sometimes repetitively
- Ability to communicate effectively, both verbally and in writing and exchange accurate information with staff, vendors, and library patrons
SKILLS:
- Demonstrated interpersonal and communication skills and professionalism to create positive interaction with patrons, staff, and vendors
- Proficiency with office productivity software (MS Office or similar), basic Internet applications, and mobile apps
- Ability and willingness to learn new skills or technologies as requested or needed
- Ability to effectively and efficiently operate basic office machinery (computer, printer, copier, telephone, fax machine, etc.)
JOB SETTING / ENVIRONMENTAL / SOCIAL CONDITIONS:
- Indoor and outdoor conditions apply
- Must be able to work independently as well as with a team
- Must be flexible and patient
- Work evenings and weekends, when needed or requested
