Executive Assistant

Executive Assistant – Be the Backbone of Something Extraordinary!
Location: Carol Stream, IL
Hours: Part-time (19 hours/week)
Department: Administration
Status: $24-$26 Hourly / Non-Exempt

About Us
At WDSRA, we don’t just offer recreation—we open doors to untapped potential and a lifetime of possibilities. We’re a vibrant, mission-driven organization that believes in the power of inclusion, community, and fun. If you thrive in a fast-paced environment and have a knack for keeping things running smoothly, we want YOU!

What You’ll Do
As our Executive Assistant, you’ll be the trusted right hand to our Superintendent of Communications & Development and assist our Executive Director. You’ll keep things organized, efficient, and on track—while adding your own flair to the mix.

• Be the wizard behind our donor database (Donor Perfect), keeping records pristine and acknowledgements prompt
• Coordinate board meetings like a pro—agendas, minutes, and board packet
• Manage calendars, schedule meetings, and facilitate staff events with finesse
• Keep our executive contacts and legislative lists fresh and accurate
• Support fundraising efforts with reports, mailing lists, and event prep and execution
• Oversee record retention and help us shine during accreditation
• And yes, you’ll be the go-to for “Can you help with this?” moments

• 4+ years supporting leadership or management
• Mastery of Microsoft Office Suite (especially Excel!)
• Experience with donor databases (Donor Perfect = bonus points)
• Board minute-taking experience preferred
• A love for details, deadlines, and doing things right
• Stellar communication skills and a warm, professional demeanor

• Work with a passionate team that values creativity, collaboration, and community
• Make a meaningful impact every single day
• Enjoy a flexible part-time schedule
• Be part of an organization that celebrates YOU